Merchant Account Application Instructions...

Before you start


Help completing the Merchant Agreement documents is available at 1-903-451-9590.


The following criteria is required in order to proceed. If you can answer "yes" to all

of the following, you're ready to begin.

  • I am the business owner, or if a corporation, an officer or director that is authorized to submit this

application on behalf of the business applicant and I am over the age of 18.


     The checking account where my funding will be sent is a business account or

    a personal account.  (Personal account accepted only if a sole proprietor.)

  • All signers and/or guarantors associated with this application confirm and agree that this business or any associated principal has not been terminated as a VISA/MasterCard merchant.

What you will need

To complete the application, you will need to have the following information available.

General Information

  • Legal and DBA (Doing Business As) name
  • Business address, and name and title of legal business signer
  • Business telephone number, fax number (if applicable), and contact name
  • E-mail address, and Internet site address


Business/Storefront Information

  • Zoning and physical store location
  • Type of ownership, state incorporated, and federal tax ID
  • The date your business began, number of employees, and what your business sells


Sales Data & Business Information

  • Totals of annual cash and credit card sales, and percentage of credit card sales by mail order, telephone order and in store purchases
  • Sales tax percentage
  • Credit card refund and submission policies
  • Delivery information
  • Method of Advertising
  • Retail businesses with an annual credit card volume over $2,400,000 or Internet/MOTO businesses with an annual credit card volume over $120,000 will be required to fax the signed Terms and Conditions agreement, along with additional financial data


Current Credit Card Processing Information

  • Name, address and phone number of processor
  • Merchant number


Business Owner Information

  • Names, addresses, phone numbers of first/second owner, partner, or officer
  • Title and social security number of person(s) listed with 50% or more ownership


Banking Reference Information

  • Bank name and address
  • Contact name and phone number
  • Date the banking relationship opened and average daily balance of the account
  • Total dollar amount of credit available
  • Total dollar of business and Personal accounts
  • ABA and DDA numbers (have a voided or blank business check available to retrieve this information)


Card Type Information

  • Determine the Card types you will want to accept
  • For American Express, your Service Establishment number provided by American Express

Complete The Application

Our application is easy to complete and send.  Once we receive your application and your  approved for a Merchant Account is given you are ready to process credit card payments almost instantly.   Free terminal equipment will be shipped UPS Ground at no charge when the account approval is given.  For faster equipment delivery, you may request upgraded delivery service for a delivery upgrade charge.  To speak with an account representative, please call 1-903-451-9590 or email


Step 1:  Select the type of processing and the type Free Equipment requested.  When you make your selection, a Merchant Free Equipment Agreement will open as a PDF file.  Follow these steps:

  1. Print a copy of the equipment agreement
  2. Complete and sign the equipment agreement
  3. Send the completed equipment agreement along with all other required documents by fax to American Payment Exchange at 1-903-451-9590.
  • online merchant gateway account

Note: There is a limit of one free equipment package selection per merchant location.  For merchants with multiple locations, there is no limit for the number of locations that may receive a free equipment package.

Step 2:  Select the volume range that best describes the current verifiable combined total of Visa and MasterCard sales per month for your business.  When you make your selection, a Merchant Application / Agreement will open as a PDF file.  Follow these steps:

  1. Print a copy of the Merchant Application / Agreement
  2. Complete and sign the Merchant Application / Agreement
  3. Send the completed Merchant Application / Agreement along with all other required documents by fax to American Payment Exchange at 1-903-451-9590.

Step 3:  Fax completed Merchant Application / Agreement and Free Equipment Agreement along with other required documents.  Other documents included:

  • Copy of either sales tax permit or business license bearing the correct DBA name
  • Sample advertising item i.e. yellow page ad, discount coupon, bearing DBA name
  • Voided imprinted check bearing the correct DBA name
  • If new business, a bank letter on bank letterhead verifying the merchant bank account number and referenced to the correct DBA name

Step 4:  Send Fax to APEX (American Payment Exchange), fax number 1-903-451-9560 with subject reference, "New Merchant Application"

The application process is now complete.  98% of all applications are approved within 48 hours and most approvals are made in less than 24 hours provided all documents are complete and correct.  Special circumstances or exceptions, may require underwriting to request additional information.